How to Write Farewell & Goodbye Emails to Coworkers, Friends, and More

Saying goodbye can be emotional, but when it comes to writing farewell emails, it’s essential to strike the right tone. Whether you're leaving a company, saying goodbye to colleagues, or bidding farewell to a dear friend, your email should reflect your personality, gratitude, and professionalism. In this guide, we’ll explore how to craft the perfect farewell email with various examples for different situations.

What is a Farewell Email?

A farewell email is a professional and often personal message sent on your last day at work or as you part ways with colleagues or friends. It expresses gratitude for the time spent together and leaves a positive impression, making it essential for both your career and personal connections. Even if your departure isn't ideal, maintaining a professional and positive tone is crucial.

5 Farewell Email Samples for Different Occasions

1. Goodbye Email to a Colleague

A simple and professional farewell email is a perfect choice when you’re leaving a team or company. Here's a basic template:

Subject: Farewell on My Last Day

Dear [Recipient's Name],

I hope this email finds you well. I am writing to inform you that my time at [Company] has come to an end. I wanted to take a moment to thank you for the opportunity to work with such a wonderful team. Your support and collaboration have been invaluable to me during my time here.

I will always cherish the memories and experiences shared with everyone at [Company]. I wish you all the best in your future endeavors.

Best regards,
[Your Name]

2. Personal Farewell Email

When leaving a more personal or tight-knit group, you may want to share more heartfelt memories. Here’s a warmer example:

Subject: It’s Hard to Say Goodbye

Dear [Recipient's Name],

As I prepare to leave [Company], I wanted to take a moment to reflect on the incredible experiences we've shared. From team lunches to late-night brainstorming sessions, it’s been a pleasure working with you. Your support has meant so much to me, and I’ll truly miss our time together.

Let’s stay in touch, and I hope our paths cross again soon. Wishing you all the best.

Warmly,
[Your Name]

3. Farewell Email to a Friend

If you're writing to a close friend or colleague you’ve bonded with, your farewell email might reflect more personal experiences:

Subject: Goodbye, My Friend

Dear [Recipient's Name],

It’s hard to believe that it’s time to say goodbye. Our time together at [Company] has been filled with laughter, growth, and countless memories. I’ll never forget our shared experiences, and I hope we can continue to stay in touch.

Thank you for all your support and guidance over the years. You’ve made a lasting impact on me, and I’m so grateful for our friendship.

Take care,
[Your Name]

4. Farewell Email with Contact Details

Want to keep the connection going? Share your contact details to maintain professional relationships:

Subject: Let’s Keep in Touch!

Dear [Recipient's Name],

As I prepare to leave, I wanted to share my contact information so we can stay connected:

• LinkedIn: [Your LinkedIn Profile]
• Email: [Your Email Address]
• Phone: [Your Phone Number]

I’ve enjoyed working with you and hope to keep in touch. Let me know if you ever need anything!

Best regards,
[Your Name]

5. Farewell Email with a Drinks Invite

If you’re organizing a farewell party or casual drinks, this type of email serves both purposes:

Subject: Farewell Drinks – Join Me for a Send-Off!

Dear [Recipient's Name],

As my time at [Company] comes to an end, I’d love for you to join me for a farewell gathering. We’ll be meeting at [Location] on [Date] at [Time], and I’d love to celebrate our time together over drinks and good conversation.

Please RSVP by [RSVP Date], and I hope to see you there!

Best,
[Your Name]

How to Write a Farewell Email on Your Last Working Day

Farewell emails typically follow a standard structure. Here’s how you can write one:

1. Farewell Email Subject Line

Choose a subject line that clearly indicates it's your last day. Here are a few options:

• Farewell on My Last Day
• It’s My Last Day at [Company]
• Drinks Invite – Farewell!

2. Email Body

Start by announcing your last day, thank your colleagues, and share some memories. If you’ve made future plans, let them know.

"I've had an amazing time at [Company]. I've learned so much from all of you. My new journey begins at [New Company/Position], and I’m excited about what’s ahead."

3. Sign-Off

Finally, add a sign-off with your contact details and well-wishes for your team.

“I’d love to stay in touch—here’s how you can reach me [contact details]. Thanks again for everything, and I wish you all the best!”

5 Principles for Writing Last Working Day Emails

Writing a memorable farewell email isn’t just about what you say—it’s also about how you say it. Keep these principles in mind:

Know Your Audience: Tailor your tone to suit the recipient. A formal message is perfect for a boss, while a more personal tone suits friends or close colleagues.

Be Positive and Grateful: Even if you're leaving under difficult circumstances, stay positive. Show appreciation for the time spent together.

Show Your Personality: Your farewell email is your final opportunity to leave a personal impression. Don't be afraid to add humor, sentiment, or anecdotes.

Proofread Your Email: Mistakes can undermine the professionalism of your message. Double-check spelling and grammar before hitting send.

Check Company Policies: Ensure your farewell email adheres to any workplace guidelines or expectations.

Conclusion

Writing a farewell email may seem daunting, but with a few thoughtful tips, you can send a message that leaves a lasting impression. Whether you’re saying goodbye to colleagues, friends, or both, make sure to express gratitude and stay positive. Your farewell email is an opportunity to highlight the relationships you’ve built and maintain valuable connections in the future.

FAQ

Q1: When should I send my farewell email?
A1: Ideally, send your farewell email on your last day at the company, but it’s always best to give everyone enough notice before your departure.

Q2: Can I send a farewell email to clients or customers?
A2: Yes, if you’ve worked closely with clients or customers, it’s a nice gesture to send a farewell email thanking them for their business.

Q3: How long should a farewell email be?
A3: Keep it concise—about 150-200 words is ideal. You want to express your appreciation without overwhelming your readers.

Q4: Should I include my personal contact information in a farewell email?
A4: It’s a good idea to include your personal email or LinkedIn profile if you want to stay in touch with colleagues. However, check with your company’s policy before doing so.