How to Write Heartfelt Farewell & Goodbye Emails: Tips, Examples, and Templates

Saying goodbye at work can be a bittersweet moment, whether you're leaving for a new opportunity or moving on to the next chapter. Writing a farewell email is an essential way to express gratitude and leave a lasting impression. Here's how you can craft a memorable goodbye email, no matter the circumstances.

What Is a Farewell Email?

A farewell email is typically sent on your last working day. It’s a thoughtful way to express appreciation for your time at the company, share memorable moments, and stay connected. Whether you're sad or excited about leaving, it's essential to remain positive and professional in your farewell message.

5 Farewell Email Samples to Get You Started

Here are some samples to help inspire your farewell message, tailored for different situations.

Goodbye Email to a Colleague

A standard farewell email is professional and concise. It's ideal for sending to a larger group, including colleagues and managers.

Sample:

Subject: Farewell on My Last Day

Dear [Recipient's Name],
I hope this email finds you well. As my time at [Company] comes to a close, I want to extend my sincere thanks to you and the entire team. I've truly enjoyed working with you and learning from everyone during my time here.

I am grateful for the support and collaboration, and I will carry these positive experiences with me into the next phase of my career. Wishing you all continued success, and I hope our paths cross again in the future.

Best regards,
[Your Name]

Personal Farewell Email

If you’ve made a close connection with a colleague, this farewell email lets you share more personal memories and sentiments.

Sample:

Subject: Until We Meet Again

Dear [Recipient's Name],
As I say goodbye, I reflect on the countless memories we’ve made together. From team lunches to brainstorming sessions, every moment has been special. I’m so grateful for your support and camaraderie throughout our time together.

I’ll miss our daily interactions, but I’m excited about what the future holds for us both. Please stay in touch, and let’s continue to share updates.

Wishing you all the best,
[Your Name]

Farewell Email to a Friend

For a close friend or someone who significantly impacted your work life, this message includes heartfelt thanks and a deep personal connection.

Sample:

Subject: Farewell, My Friend

Dear [Recipient's Name],
It’s hard to believe that our time working together has come to an end. You’ve been more than a colleague; you've been a true friend. From the laughs we shared to the challenges we faced, every moment will be cherished.

I am thankful for all the support you've given me, and I look forward to seeing where life takes us next. Let’s definitely stay in touch!

With gratitude,
[Your Name]

Farewell Email with Contact Details

Want to ensure you stay connected? Include your contact details in this farewell email to maintain relationships after your departure.

Sample:

Subject: Let's Stay Connected

Dear [Recipient's Name],
As I prepare to leave, I wanted to share my contact details so we can stay in touch:

• LinkedIn: [Your Profile Link]
• Email: [Your Email Address]
• Phone: [Your Phone Number]

Feel free to reach out to me anytime. I’ve truly valued our time working together and look forward to hearing from you in the future.

Best regards,
[Your Name]

Farewell Email with a Drinks Invite

This is the email to send when you want to celebrate your farewell with your colleagues and friends.

Sample:

Subject: Join Me for a Farewell Drink

Dear [Recipient's Name],
It’s with mixed emotions that I say goodbye to [Company]. To celebrate the memories we’ve shared, I’d love for you to join me for a farewell gathering on [Date] at [Time] at [Location].

We’ll have drinks, music, and plenty of laughs as we reminisce about the great times. Please let me know if you can make it by [RSVP Date].

Looking forward to seeing you there!
[Your Name]

How to Write a Farewell Email on Your Last Working Day

When you're ready to send your farewell email, follow these essential steps:

1. Craft a Compelling Subject Line

Start your email with a strong subject line. Here are a few ideas:

• Farewell on My Last Day
• It’s Time to Say Goodbye
• My Last Day: Let’s Keep in Touch
• Goodbye, and Best Wishes to All

2. Write the Body Copy

The body of your email should begin with a brief explanation that you're leaving. Express your thanks for the experience, and share a few personal memories. Then, mention your future plans and include any details about events or celebrations you’ve organized. Keep the tone friendly and positive.

3. Sign Off Professionally

End with a polite sign-off, providing your contact details if you'd like to stay in touch.

5 Key Principles for Writing Last Working Day Emails

Writing a great farewell email isn't just about saying goodbye; it’s about leaving a positive impression. Here are five principles to keep in mind:

Tailor Your Message: Adjust the tone based on your relationship with the recipient.

Stay Positive: Focus on gratitude and positivity, even if you're leaving under challenging circumstances.

Add Personality: Let your true self shine through to make your message memorable.

Proofread: Avoid spelling and grammar errors to maintain professionalism.

Follow Company Guidelines: Ensure your email aligns with your company’s culture and policies.

Conclusion

Writing a memorable farewell email doesn’t have to be difficult. With the right balance of professionalism, gratitude, and personality, your goodbye message will leave a lasting impact. Whether you’re leaving colleagues, friends, or a company, take the time to craft a message that reflects your experience and leaves the door open for future connections.

FAQ:

Q1: Should I send a farewell email to everyone at the company?
A1: Yes, it's polite to send a farewell email to your colleagues, including those you worked closely with and others in the organization.

Q2: How formal should a farewell email be?
A2: The formality of your farewell email depends on your relationship with the recipient. For colleagues, it’s best to stay professional. For close friends, a more informal, heartfelt tone works well.

Q3: Can I include humor in my farewell email?
A3: Absolutely! If appropriate, adding a touch of humor can make your farewell message more memorable and personable.